The organizations function like a cohesive force wherein all work together to achieve some goals and objectives together. There are problems that arise in very organization concerning various functional areas such as production, marketing, accounting, systems and others. Every problem is related with some solution and decision making process such as capacity expansion, new product launches, computers and software purchases etc. A change is required for improving the current condition and in such cases, if the organization, firm or company has to survive and achieve progress; projects are generally established for carrying out the changes and establish necessary effects.
There are such features of project management tools, for example the core project management, PERT Chart, Gantt Chart, PBS and EBS for which you need specialized software for assisting you in project planning of major decisions in large organizations and companies.
What is a Project?
A project has certain and unique characteristics in line with the view that every activity of an organization can be termed as a project, however the project and its phases including implementation also depend upon size, turnover, staff, activity importance and other characteristics of the organization.
A project is a defined term in management jargon such as a planned undertaking concerning and related to activity or activities for given objective that has a beginning time and an end period. The projects may also be established in order for simple determination and defining feasible alternatives.
- Size and Nature of Task
- Organizational Structure
- Information and Control Systems
There are various software’s which help in you in project management task and achieve overcoming complexity for simplistic solution based features which help you in gaining the desired business and production results. You can assign tasks and distribute works among your team members and keep a track of what is happening in the team.
How the Software’s can help in Project Management and Related Tools?
- You can organize task for sharing projects for the team initiative of high level goals
- You can customize workflows according to your project management style
- You can organize tasks and sub tasks, due dates and time of submission of tasks,
- You can have attachments and option of sending with instructions
- You can assign deadlines and ensure completion of tasks before it
- You can achieve conversations during project management exercises
- The key tools can also be explored with technical add on features with some kinds of software application.
Phases of Project Management
All phases of project management and related tasks can be and remains worthy for achievement with the tools available in software’s. The project management is divided into phases of initiation, planning, executing or implementation and closing down. The software allows you for establishing the team, customer relationship, adopting suitable procedures, plans, workbook. You can also work for alternatives and feasibility. You can have a preliminary schedule and also baselines plans. You can estimate project costs and meet time constraints. You can calculate risks and establish dependable project control and evaluation system.